Human Resource Management System: Purposes and Functions

A Human Resource Management System relates processes and systems of day-to-day HR activities with information technology. This is indicative of an organic evolution in HRM field at the crossroad of human resource management and information technology. New information technologies and their services have considerably improved the cost-efficiency and lowered the execution risks of human resource management systems. Those technologies and services include human resource payroll system, appraisal system, software as a service (SaaS) and integrative corporate management systems such as enterprise resource planning software (ERP) and customer resource management (CRM).

All these human resource management systems aim at relieving the HR department of their heavy and cumbersome workloads. The HR department performs administrative activities, which are almost common to all organizations. They function in the fields of recruitment, evaluation, payroll, appraisal, etc. in their own ways, which have so far been clumsy, time-taking, paper-based and of course, error-prone.

With the advent of ingenious human resource management software, organizations came to know of its advantages, such as automated processing of daily HR works and database management services. On being convinced of the benefits, organizations migrated to the automated HRM system. That shift has made organizations able to dramatically reduce their workloads of administrative activities, thereby lowering expenses and improving efficiencies.

From a small organization to a large corporation, this software can be very useful for managing employee-wise database, their skills, salary details, confidential files and records and many more. To enable the HR workflows convenient and user-friendly, software developers have created different modules of the software, such as payroll module, work time module, recruitment and resume manager module, appraisal module, employee self-service module and, of course, the HRMS module. All of these modules have their distinctive functions and have efficiencies to perform their respective jobs.

Payroll Module: It manages employees’ payroll related tasks, which had been an enormous job in the manual HR management era. With using this module, automated processing of employee pay has become possible. The software processes the pay by collecting data of employees’ time and attendance, performance, withholding, taxes and deductions. For generating pay cheques of employees, users of this software are only to upload employees’ information into the database of the application. Then, the rest is managed by the software itself, thereby lowering the time-consumption.

Time-sheet Module: This module is popularly known as Work Time Module. This helps manage project-wise time accounting for employees. In a word, recording efficiency metrics and doing cost analysis are the main functions of this module.

Appraisal Module: The main function of this module is to track and record the contributions of employees to their organizations in a defined period.

Recruitment & Resume Manager Module: This module is also invariably known as Talent Management Module. This module identifies potential applicants, conducts interviews online, selects and recruits candidates through company-defined recruitment principles.

Self-Service Module: This module allows employees to access database where they can put forward their queries to the HR department regarding any issue, such as leave application, loan request status, etc.

HRMS Module: Managing employee-wise database comes under the purview of this module. It manages the database of employees’ profiles, their salary, retirement info and all those info which are important for an organization.

Automated service of this human resource management software has alleviated the workloads of all HR departments. Different modules of this software work differently. Users will have a feel of working along with an HR executive who will guide them all the way through. Companies can customize the features of the software in accordance with their needs also.